Provide support to both internal and external clients, performing various administrative functions to ensure the smooth operation of the office's daily activities.
Key Responsibilities
Welcome and attend to visitors, managing supplier access.
Offer efficient phone and in-person service, ensuring proper distribution and resolution of inquiries.
Coordinate the sending and distribution of internal and external correspondence.
Assist the company CEO.
Coordinate travel arrangements, including flight bookings, transfers, and hotel reservations.
Organize meeting rooms and video conferences (Webex).
Manage purchase orders, payment follow-ups, and budget control.
Arrange breakfasts, lunches, and snacks (as needed) and coordinate catering services.
Monitor office supply stocks and place orders to ensure adequate availability.