Administration of a team spread across Canada where most interaction with individual team members will be electronic or over the phone. The assistant will need to have very strong communications skills to adapt their communication styles to each team member and insure that instructions or needs are understood without being to confirm in person. This may include: ordering supplies, ensuring proper functioning of office equipment, computer and telephone arrangements for staff, and liaising with technical support and other central services on behalf of team members.
Coordinates a variety of meetings and events for staff and visitors (including international representatives) by scheduling date and location, ensuring hospitality, communications materials, audio-visual arrangements, national/international videoconferencing and teleconferencing, preparing meeting agendas, assembling appropriate background...